Challan and Deductee Entry - TDSMAN Ver. 14.1

For all the TDS Deductions of the deductees made by the company/deductor challans are submitted. These challan and deductee details form the building blocks for the preparation of the return and are entered over here.

Adding a Challan

Click on the ‘Challan and Deductee Entry’ button provided at in above screen, refer to figure Return Specific Details. On clicking this button, the following screen will be displayed:

Figure 5-4 Challan Screen

In this section we concentrate on entering and maintaining all the Challans, which have been submitted.

The above screen is divided into three sections:
i. The left panel is the area where data has to be entered
ii. The right panel displays records that has been entered
iii. The bottom part has the self labeled action buttons

The challan details screen consists of the following fields :

Srl No. :This is an auto generated sequential number.
Date of Payment :Enter the date on which Challan was submitted.
BSR Code :Enter the BSR code of the Bank.
Challan No. :Enter the Challan No.
TDS :Enter the TDS Value.
Surcharge :Enter the surcharge value.
Education Cess :Enter Education Cess.
Interest :Enter the interest value.
Fee :Enter the Fee value (paid for late submission of the return).
Others : Enter other value, if any.
Total : The total value will get calculated and displayed automatically.
Minor Head :Select the appropriate Minor Head as mentioned in Challan.
Remarks : Enter remarks.

The above details will get recorded on clicking the ‘Save’ button.

The saved entry will be displayed on the right panel. As you save more entries, the records get displayed on the right panel. An illustrative screen of two saved challans is displayed as below:

Figure 5-5 Challan Details

Modify a Challan

In order to modify a challan, select the challan, you need to modify, from the right panel with the help of the mouse. Either double click on this entry or click on the ‘Edit’ button. The left panel will display details of the selected entry, which can now be modified and saved again.

Note: When a challan details is shown in modify mode, you will be able to see two additional fields viz. ‘Interest (Allocated)’ and ‘Others (Allocated). By default the amount entered in interest and others fields are copied to allocated fields as well. The default values can be changed in this modify mode.

Delete a Challan

In order to delete a challan, select the challan you need to delete, from the right panel with the help of the mouse. After selecting the record click on ‘Delete’ button, then after seeking your confirmation the selected record will be deleted.

Note: Whenever a challan is deleted, then all the deductees present in that challan will also subsequently get deleted.

Add Deductee Details : To add the deductee against any Challan, select the particular Challan from the grid and click on deductee-details-button button. . This will transfer you to an interface, as shown below, for providing Deductee details:

Figure 5-6 Add Deductee

The above screen is divided into three sections:

The left panel is the area where data has to be entered
The right panel displays records as you keep on entering
The bottom part has the self labeled action buttons

The challan details screen consists of the following fields:

Deductee Serial No. : This is an auto generated sequential number.
Deductee Name : Enter the name of the deductee.
PAN : Enter the PAN of the deductee.
Code : Select the deductee code from the dropdown list provided.
Section : Select the section under which TDS deduction for the record was done.
Payment Date : Enter the date on which the payment was made.
Amount of Payment : Enter the amount paid.
Rate : Enter the rate of TDS.
Income Tax : Enter the Income Tax deducted.
Surcharge : Enter Surcharge.
Cess : Enter Cess.
Total : The total deduction will automatically get populated here.
Remarks : Select the relevant non deduction remark
Certificate No. : Enter the certificate number if any non deduction or lower deduction remark is selected.

Click on the ‘Save’ button to record entered details.

The saved entry will be displayed on the right panel. As you keep on making more entries, keep saving each record and list of all the records will get displayed on the right panel. An illustrative screen is displayed as below:

Figure 5-7 Deductee Details

Deductee Master Help

While entering the deductee name, the software will provide a help screen having list of deductees matching with the value entered in the field. One can select the deductee from the help screen to populate the details in the required fields. Moreover, when a new deductee record is entered its master will automatically get created when the record is saved.

Modify a Deductee

In order to modify a deductee, select the deductee you need to modify, from the right panel with the help of the mouse. Either double click on this entry or click on the ‘Edit’ button. The selected entry will be displayed on the left panel which can now be modified and saved again.

Note: When a deductee details is shown in modify mode, you will be able to see an additional fields viz. ‘Deducted Date’. By default the date entered in payment date field is copied to deducted date field as well. The default values can be changed in this modify mode.

Delete a Deductee

In order to delete a deductee, select the deductee you need to delete, from the right panel with the help of the mouse. After selecting the record click on ‘Delete’ button, then after seeking your reconfirmation the record will be deleted.

Add Deductee without Challan entry

Normally one cannot enter Deductee without making a challan. However there is an option through “Preference” module where by enabling it one can enter Deductees without making a challan. The deductees needs to be tagged to the challan later before generating return.